PARTICIPANT AGREEMENT
Please carefully read all the terms and conditions of this contract detailed below before booking your Nepal Yoga Retreat with Earth Women Medicina & Petra Belluzzo. For and in consideration for being permitted to participate in the Retreat you have selected you (the undersigned) agree to accept and be bound by the terms and conditions set forth herein.
1- RETREAT DETAILS
Retreat details such as information about the destination, accommodations, departure and return dates, any included meals, any included transportation, activities, payment details and due dates can be found on www.earthwomenmedicina.com website
PLEASE READ AND ENSURE YOU UNDERSTAND THE RETREAT DETAILS AND POLICIES DETAILED HEREIN PRIOR TO BOOKING THE RETREAT
2- REGISTRATION
To reserve a spot for the Retreat or Experience, you must fill and return the online participant form provided during the booking. Submit your information and a non-refundable AUD$450 deposit must be paid to reserve your spot. You will NOT have a reserved spot for the Retreat if you fail to provide the participant form and the non refundable deposit.
3- CONFIRMATION
After Company receives your registration, you will receive a confirmation email. Please contact Petra if you do not receive a confirmation email within five (5) business days of submitting your registration.
4- TRAVEL ARRANGEMENTS, AIRFARES, VISA , TRANSFERS AND RELATED ITEMS
All travel arrangements are your responsibility and at your own cost. We shall not be held liable for any consequences arising from delays or cancellations in any of the companies you may have made arrangements with, or for any irregularities in your documentation required for travel. Transfers to/from the retreat are at your own cost, unless otherwise specified.
5- TRAVEL INSURANCE
Travel insurance is highly recommended. If you choose to buy insurance we require that your travel insurance covers the activity of this retreat as well as unexpected cancellation, sickness, losses and all the usual risks, ensuring adequate coverage. You should bring the policy with you in case of an emergency.
6- ACCOMMODATION AND MEALS
You acknowledge that Company is not responsible for any issues, changes, or modifications to the accommodation at our chosen location during the duration of the Retreat or Experience. You acknowledge that you stay at our chosen location at your own risk. You acknowledge that you eat the food catered by the accommodation provider and do not hold Company or Company parties responsible for any losses incurred by you as a result of illness in relation to any allergy, intolerance, special dietary requirement, and/or sensitivity. You must disclose any allergies, intolerances, special dietary requirements, and/or sensitivities to food to Company at the time of booking. Whilst all care will be taken during the preparation of food in accordance with any allergies, intolerances, special dietary requirements, and/or sensitivities, you will not hold the Company or Company parties liable for any losses, illnesses, or sicknesses incurred by you during the Retreat as a result of any allergies, intolerance, special dietary requirements, and/or sensitivities.
7- YOUR HEALTH
You represent that you are over the age of eighteen (18) and are healthy, in good physical and mental health, and are at a level appropriate to participate in, and are fully capable of participating in, the Retreat. You further represent that you do not suffer from any medical conditions or disabilities that may restrict, limit, prevent, or preclude your participation in the Retreat, including any Physical Activities.
You are hereby advised that the Retreat is taking place in a foreign third world country and in a area where there is little access to traditional medical services or hospital facilities for serious health issues (or your particular health issues). You are further advised that any medical or evacuation expenses will be your sole responsibility.
As a result, travel insurance with appropriate coverage is strongly recommended. We reserve the right in our sole discretion to refuse your participation in the Retreat and any Retreat Classes, Physical Activities, and/or any other activities, due to medical, fitness, or other grounds. Earth Women Medicina & Petruska Belluzzo also reserves the right to deny participation in the Retreat or any related activities at any time to individuals demonstrating behaviour that may result in injury to themselves or others.
(a) It is your responsibility to let your Instructor know if you have any injuries and to be mindful at all times of your own body’s capability during the retreat. If you experience any injury or discomfort during any activity during the retreat, then you must desist immediately.
(b) It is also your responsibility to consult a doctor with an understanding of yoga and trekking to check that you are sufficiently fit and healthy to undertake yoga classes and other physical activities that you may chose to do whilst on the retreat.
(c) Please advise us of any mental or physical health conditions and dietary requirements before you book. If you have health conditions and dietary requirements that may be affected by the activities offered on our retreats we reserve the right to advise you to desist and in the interests of your wellbeing, or others, we may decline your stay at our retreats.
(d) Whilst all measures are taken to ensure a high standard of health and safety, we will be in a third world country where there are risk of food and water sickness and where the land is uneven. As a group we will do our best to stay healthy and safe.
We shall not be responsible for any injuries caused by uneven terrain and sickness caused by food or water.
(e) Women who are 12 to 28 weeks pregnant should provide a letter from their health practitioner specifying that they are fit to travel and able to engage in the activities that we provide.
8- HEALTH AND FITNESS ELIGIBILITY
You have consulted with your physician and your physician has authorised you to participate in the Retreat, including any Physical Activities. You will discuss and address any questions or concerns you may have about your physical or mental health with the appropriate health care professional prior to the Departure Date. Documentation from your physician confirming your clearance to participate in the Retreat/Experience can be provided upon request. If, at any time, you have any doubts about your physical condition or fitness to participate in any aspect of the Retreat/Experience, you will cease participation in the same and seek appropriate medical attention.
9- WEATHER
Company bears no responsibility for any losses caused by inclement weather. No refunds, discounts, or credits will be provided for late arrivals or early departures due to weather or other commitments.
10 - PAYMENT TERMS
The price is the exact amount to be received by us in AUS Dollars.
The full payment amount is due 20 days before the first day of the retreat, unless communicated with event organiser.
Deposit. Your Deposit is non-refundable. Your deposit may NOT be transferred to another participant’s registration.
Special price and Early-Bird Pricing. In order to receive the special price or early-bird pricing that may be advertised on the website at any given time, your deposit and part of your payment must be received on or before the final date of the special price or early bird period as advertised on the website at that time.
11- CANCELLATIO BY YOU
(a) You (or any member of your party) may cancel your booking at any time, providing that the cancellation is made by the person submitting the booking form and is notified to us in writing.
$450 deposit fee is not refundable.
Cancellation 60 days before the retreat 70% refundable.
No refund after 1st of March 2026, unless your spot is filled.
Bookings are for the stated period of the retreat. There are no refunds for an unused portion of the retreat. If the reason for cancellation is covered under the terms of your Insurance Policy, you may be able to make a claim on your insurance.
12- AMENDMENTS BY RETREAT FACILITATOR
Occasionally, changes may have to be made in our daily schedule, which we reserve the right to do at any time. If your accommodation has to be changed, we will do our utmost to provide accommodation of a similar rating. If a significant change becomes necessary, we will inform you as soon as reasonably possible if there is time before your departure.
13- CANCELATION BY RETREAT FACILITATOR
Retreat facilitator reserves the right in any circumstances to cancel a retreat. In particular our retreats require a minimum number of at least 75% of the participants to have booked by 30 days before the start date. If this minimum number is not reached by that date we may cancel and refund the money to you.
14- FACILITATOR LIABILITY
(a) We accept responsibility for ensuring that the retreats are supplied as described and that the services we are contractually obliged to provide are to a reasonable standard.
(b) We do not accept any liability for cancellations, delays or changes caused by war, threat of war, terrorist actions or threats, closure of airports, civil strife, industrial action, natural disaster, technical problems to transport, staff cancellations, unforeseen changes in your personal circumstances or other events beyond our control.
(c) We are not liable for any injuries you may incur. Yoga classes are undertaken at your own risk. We are not liable for any medical or psychiatric conditions, which may develop during or subsequent to the retreat. We are not liable for loss of, or damage to, your personal property.
14- NO LIABILITY FOR POSSESSION, LOSS, OR DAMAGE TO ANY PERSONAL BELONGINGS DURING THE RETREAT.
15- COMPLAINS
If you have a problem during your retreat, please inform the organizer immediately and she will endeavor to put things right. Please note that we cannot be responsible for the individual behavior of any group member or other guest sharing your accommodation.
16-PRIVACY POLICY
We do not share customer details with any 3rd parties. Any personal information that you provide to us will be used only for the service you requested.
17- PHOTOGRAPHY, SOCIAL MEDIA, VIDEOS
I, for good and valuable consideration, the receipt of which is hereby acknowledged, hereby irrevocably authorize Petruska Belluzzo to use photographs of me and authorize her and her assignees, licensees, legal representatives and transferees to use and publish (with or without my name) photographs, pictures, portraits or images in any and all forms and media and in all manners including composite images or distorted representations, and the purposes of publicity, illustration, commercial art, advertising, publishing, for any product or services, or other lawful uses as may be determined by them.
I further waive any and all rights to review or approve any uses of the images, any written copy or finished product. I am of full legal age and have read and fully understand the terms of this release.
18- DRUGS, ALCOHOL AND SMOKE
I agree to do not consume any unprescribed drugs during the retreat.
I agree to do not consume any alcohol during the retreat.
I agree to do not consume any tobacco during the retreat.
Any questions related to smoke or alcohol please contact retreat facilitator directly.
19- VOLUNTARY PARTICIPATION IN RETREAT ACTIVITIES
You acknowledge that you are voluntarily participating in the Retreat with Earth Women Medicina & Petruska Belluzzo, which may include strenuous physical activity including without limitation walking, running, hiking, dancing, climbing, swimming, jumping, yoga, breathwork, Retreat Classes, and various other exercises or physical activity (“Physical Activity”). You acknowledge that you are fully aware of the risks and hazards connected with participation in the Retreat/Experience and/or engaging in Physical Activity, which may include the risk of serious injury (e.g., heart attacks, muscle strains, pulls, tears, broken bones, shin splints, and other illnesses) or death, and you hereby elect to voluntarily participate in such Physical Activities as part of the Retreat/Experience.
20. I agree to assume full responsibility for any risks, injuries or damages know or unknow, which may incur as a result or participating in the Embodied Rhythm, Nepal Retreat.
21. I, my heirs, legal representative or assigns forever release, waive discharge and covenant not to sue or make any claim against Petruska Belluzzo, Earth Women Medicina and Annapurna Eco Village for any personal injuries, property damage, loss or wrongful death caused by negligence or otherwise.